Agenda item

The Head of Finance and Resources introduced the report on the Review of Polling Districts, Polling Places and Polling Stations, and advised the Group that every local authority with a responsibility for electoral administration must carry out a review of its polling districts and places at least once every five years. It was explained that a polling place was the building, and the polling station was the room in that building. A review commenced in 2013 which included physical inspections and assessment of each district to ensure polling stations remained fit for purpose. The review was conducted over four stages, and produced a series of proposals for alterations in some of the areas reviewed.

During discussion the following points were raised:

The potential for confusion caused by the use of a single polling station to accommodate two wards, and the need to be mindful of sign posting and early notification of voters, alongside ensuring all staff are properly briefed to assist. It was suggested that the borough update could be used to inform voters, and that Ward Members and Parish Councillors may be able to assist with the placement of posters and signs.

The benefits of encouraging postal voting as this minimises the pressure on polling stations and allows the electorate an easier method of voting.

Parking on main roads such as Tonbridge Road causes problems for those who are travelling to polling places by car, especially when there is minimal parking space. A Member enquired as to whether the enforcement of double yellow lines could be lifted or suspended for the duration of the election day to allow greater ease of temporary parking.

RESOLVED to RECOMMEND to COUNCIL: That the following changes to Polling Places be approved:-

1.  Bridge Ward - That the use of St Simon Stock R C Comprehensive School be discontinued. Electors in Polling District FA who currently vote at this polling station will vote at the Church of Jesus Christ of Latter Day Saints. This polling place to become a double station.

2.  Heath Ward - That St Andrews Church Hall is re-instated as a polling station to accommodate electors outside of the former Oakwood hospital site. Electors in Polling District N will be split between Beechwood Community Hall and St Andrews Church Hall. All electors to the East of Queens Road and to the South of St Andrews Road will vote at St Andrews Church Hall.

3.  Marden and Yalding Ward, Collier Street Parish – That the polling place be moved from St Margaret’s Church to St Margaret’s School for electors in polling district RR.

4.  Harrietsham and Lenham Ward, Lenham South Parish - That St Edmunds Centre, Platts Heath becomes a polling station for use by electors in Polling District LC.

5.  Headcorn Ward, Headcorn Parish –That the position of the station within the polling place will change from the games room to the small restaurant at the Hawkenbury Public House for electors in Polling District MB.

6.  Sutton Valence and Langley Ward, Sutton Valence Parish – That the position of the station within the polling place will change from the games room to the small restaurant at the Hawkenbury Public House for electors in Polling District ZB.